Minutes of the Ordinary Meeting held on Monday 12th September 2005 at 7.30pm in the Village Hall, Coveney.

Present: Chair, M Duffield, Vice Chair, V Ingham and D Thorogood. Councillors S Thorogood, C Nix and J Mumford. District Councillor, A White. Clerk, H Merrick

A Nix was present until 8.05pm.

1.	HEALTH AND SAFETY ANNOUNCEMENT.
	The Health and Safety announcement was read out by the Clerk
2.	APOLOGIES FOR ABSENCE.
	Apologies for absence were received from B Daters and T Maton.
3.	MINUTES OF THE MEETINGS
	held on Monday 25th July and Saturday 13th August 2005 were read, agreed and signed.
4.	GUEST SPEAKER
	Anthony Nix gave a talk about a conservation area appraisal for Coveney which he has compiled. This details the features which make the village special. The Parish Council could use the appraisal to help to influence future planning policies.
5.	MATTERS ARISING.
	Grudges Bank - V Ingham to provide an Anglian Water Drains map. K Keefe from CCC has inspected the area.
	Golf Range Lights - A letter has been received. The lights have been on longer than usual as they have had equipment stolen and have had to use the lights later than usual. They have planted poplars and conifers which should stop the main glare.
	Back Lane, Wardy Hill - Clerk to contact K Keefe at CCC regarding grass cutting.
	Parish Council Papers - D Thorogood gave the Clerk a receipt from the County Archivist for Parish Council papers.
	Verges in Coveney -  Clerk to contact Maggie Camp.
	Streetlights in Coveney - Clerk to give V Ingham a copy of the Parish Council's streetlights.
6.	NEIGHBOURHOOD WATCH
	No crime has been reported. A new Countryside Watch rural crime initiative is being set up to cover hare coursing, fly tipping and other rural crime.
7.	RUBBISH
	An old sofa bed has been dumped in the bushes at Cuckoo Bridge. A bath has been dumped at Cut corner. Clerk to report to G Tickner.
8.	COMMUNITY ARCHIVE
	S. Thorogood has requested further information regarding setting up a community archive. The project will require a sub-committee. Clerk to put on the agenda in October.
9.	HIGHWAYS/FOOTPATHS
	There has been a small amount of damage to Short Causeway but no action is needed.   There has been damage to the footpath between the kissing gate and telephone box, Main Street, Coveney and also opposite number 8 School Land, Coveney. Clerk to report to Highways and also thank them for the footpath resurfacing in Wardy Hill.
10.	PLANNING
	Residential occupancy of mobile home, Land off Old Lynn Drove, Way Head. - Certificate of Lawfulness issued. The site is now for sale. The sales details show the verge being included in the site. The Clerk has written to D Groom to ask him to investigate.
	Detached garage/study annex, Bramley Hedge Cottage, 4 The Green, Wardy Hill - Approved.
	Clean Neighbourhood and Environment Act  - This act also relates to light pollution.
11.	YOUTH CLUB
	S. Thorogood has received a report about the Youth Club. The Youth Club has around 15 members with an average attendance each week of 10 young people. As well as standard youth club activities, such as darts, pool, cooking, computers and sports, the young people learnt to play samba drums.
12.	CORRESPONDENCE
	Circulation Envelope (July) - There were no comments about the contents of the circulation envelope.
	CALC AGM - No Councillors are available to attend.
	CALC Parish Forum - No items for agenda.
	CALC Training Bursary - Application successful. Cheque for £195 has been banked.
	Society of Local Council Clerks Membership - Details put in distribution envelope.
	Care Network - Details put in distribution envelope.
	Smiths Gore - Most of the weed beet has been removed from the allotments but some remains. Clerk has sent a letter to tenants thanking them for their prompt action and reminding those who have not yet taken action.
	ECDC re: Proposed changes to Payphones - Copy of letter sent from ECDC to BT received, supporting Coveney Parish Council's objection to removal of cash payment facilities.
	CCC Parish Plan: Biodiversity - Parish Plan not yet completed.
13.	RISK ASSESSMENT
	Play Area  - A working party has carried out repairs and maintenance to the Play Area. Clerk to write to thank Parishioners who helped.
	Review Risk Assessment sheets - V Ingham has updated the format of the Risk Assessment sheets. Clerk to review.
14.	LDF MEETING
	D Thorogood attended the Local Design Framework meeting on 10th August. The initial questionnaire responses have been drafted by D Thorogood and will be reviewed by M Duffield.
15.	QUALITY PARISH STATUS
	CALC have some guidance available for gaining Quality Council status. A quarterly newsletter is required for Quality Status; Councillors were asked to prepare articles for the next meeting.
16.	ANNUAL AUDIT FOR YEAR ENDING MARCH 2005
	The Annual Return has been signed by the External Auditor and is now closed.
17.	FINANCE
	Financial Reconciliation  - Presented to the Council.
	Income - Training Bursary of £195.00 received from NALC.
	Expenditure: 000358 H Merrick Salary Jul/Aug £ 344.42 000359 D J Thorogood Coveney mower expenses £ 37.48 000360 Moore Stephens External audit £ 141.00 000361 Cambridgeshire County Council 1/2 year youth club £ 500.00
	Trafalgar Dinner - No expense claim submitted.
	Parish Plan expenses - No expense claim submitted.
	Update for Accounts Practitioner's Guide - Clerk to order from CALC.
	CiLCA Clerk's Training - CALC to send an invoice.
18.	ADMINISTRATION
	Meeting dates for 2006 - The Clerk prepared a list of proposed meeting dates for 2006.  All Councillors approved the dates.
	Allotment invoices  - have been sent out by the Clerk.
19.	DATE AND TIME OF NEXT MEETING
	Monday 10th October 2005 at 7.20pm.
	The meeting closed at 9.10pm.