Minutes of the Annual Meeting held on Monday 8th May 2006 at 7.40pm in the Village Hall, Coveney.

Present: Chair, M Duffield, Vice Chair, D Thorogood, Councillors C Nix, S Thorogood, J Mumford and T Maton. District Councillor, B Daters (from 8.25pm). Clerk, H Merrick.

There was 1 member of the public present.

1.	ELECTION OF CHAIR.
	M Duffield was proposed by D Thorogood and seconded by C Nix and agreed by all Councillors.
2.	DECLARATION OF ACCEPTANCE OF OFFICE AS CHAIR.
	M Duffield signed the Declaration of Acceptance of Office before H Merrick.
3.	ELECTION OF VICE CHAIRS
	D Thorogood and V Ingham were proposed by J Mumford and seconded by C Nix and agreed by all Councillors.
4.	APOLOGIES FOR ABSENCE.
	Apologies for absence were received from B Daters who was attending the Mepal Parish Council meeting first, A White and V Ingham.
5.	MINUTES OF THE MEETING held on Monday 10th April 2006 were read, agreed and signed.
6.	MATTERS ARISING FROM PREVIOUS MINUTES (FOR INFORMATION ONLY)
	Building works at 4 Main Street, Coveney - S Thorogood did not take photos of the pond area before the work started..
7.	MEMBERS' DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
	There were no declarations.
8.	DECLARATION OF INTEREST DISPENSATION
	Parish Councillors have received notification of dispensation to allow them to speak and vote on conservation areas.
9.	CONSERVATION AREA
	It was agreed that the open aspect of the village should be preserved. The best way to achieve this needs further consideration. Clerk to research Village Design Statements.
10.	COVENEY PARISH PLAN DRAFT ACTION PLAN
	J Mumford presented a report in work in action following the Parish Plan. It was distributed at the Parish Meeting and will be placed on the notice boards.
	B Daters joined the meeting.
11.	BYWAYS AND FOOTPATHS
	The hedges in Back Lane, Wardy Hill have been cleared back and pollution in the ditch has been resolved by Anglian Water. K Keefe requested information regarding the landowner of at Coveney 4 - Clerk to pass on information. K Keefe also queried status of Coveney 2. Clerk to contact her regarding the part extinguishment of the footpath.
12.	PROPOSED CHANGES TO PUBLIC PAYPHONES
	BT have proposed that the Coveney payphone be changed to a cashless system. Clerk to write to BT to oppose the change and send a copy to ECDC.
13.	JOINT ECDC/CALC PARISH FORUM
	D Thorogood and S Thorogood are going to attend the meeting.
14.	CORRESPONDENCE (FOR INFORMATION ONLY)
	Circulation Envelope (April) - no comments
15.	PLANNING
	05/01355/FUL Land adjacent to Biddles Pingle, Gravel End, Coveney. Applicant Mr & Mrs Kerridge - Permission refused by ECDC.
	06/00269/FUL Land south of Wayhead Farm, Old Lynn Drove, Wayhead. Applicant Mr & Mrs A Snowball. An amendment has been received reducing the size of the fodder store. No action required.
16.	EAST CAMBS TRAFFIC MANAGEMENT AREA JOINT COMMITTEE
	D Thorogood gave a verbal report.
17.	NEWSLETTER
	Clerk to produce the June Coveney Flyer. D Thorogood gave the Clerk a report about the pond works party.
18.	ANNUAL AUDIT FOR YEAR ENDING MARCH 2006
	The Clerk presented the accounts and bank reconciliation for the year ending March 2006. The Clerk and the Chair completed the Annual return.
19.	FINANCE
	Financial Reconciliation and budgetary control report - Given to Councillors Income (April) - Bank Interest Expenditure: 000384 H Merrick Clerk Salary/Expenses £ 425.75 000385 CALC Affiliation Fee £ 99.93 000386 Allianz Cornhill Insurance £ 1132.95 Councillors agreed to a request from Witchford Rackham Preschool for a donation (LGA 1972 s137) of £25. 000387 Witchford Rackham Preschool Donation £ 25.00
20.	DATE AND TIME OF NEXT MEETING
	Monday 12th June 2006 at 7.20pm.
	The meeting closed at 9.20pm.